Our free South Africa invoicing templates help you create professional-looking invoices easily, quickly, and hassle-free.
Invoices are used the world over to track your business' sales and health. Businesses in South Africa are no different. Depending on your type of business, you might need consulting invoice templates, or ones for a service or retail business. They can be great tools to help you issue invoices quickly and painlessly.
Before you create or download a free invoice template, however, it's important to pinpoint what kind of invoice you really need. There are several popular types of invoices that South African businesses might use. Your business may issue any number of them, or even receive them from your own partners and suppliers.
A sales or purchase invoice is your most common and basic type of invoice. While sellers refer to it as a sales invoice, the buyer calls it a purchase invoice. However it's called, it serves as a proof of purchase or sale for either party.
Commercial invoices are also common in South Africa due to international trade. Commercial invoices are used to determine custom duty and contain detailed information on goods, quantities, packaging format, and total value.
For persons billed hourly, a timesheet invoice is an important document that details hours or days worked. This is used in many industries where both contract employees and skilled professionals are hired.
Credit invoices are used by businesses in case there have been previous invoicing errors, in order to provide discounts or refunds to their customers.
On the other hand, if goods purchased are damaged or otherwise not in an acceptable state, businesses may issue credit memos for the same amount of money that the damaged goods amount to.
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Creating your own invoice template, or choosing which free invoice template to download, is one of the earliest things you will need to do for your business. Having a professional-looking invoice template will do wonders for your business, but make sure that all the required information is present in your template!
All invoices issued in South Africa must have the following information:
For tax invoices, make sure that along with the information above, you should display the goods or services as a subtotal and add on your tax amount afterward, to bring it up to the total value of your invoice.
For businesses in the US, UK, or another country, if you are sending an invoice to your client in South Africa, make sure that you include the foreign currency invoice stamp as well.
Invoice templates come in many available formats. As a business, you will need to choose one that will help you issue invoices quicker and with the least effort.
Word processing applications are one of the most common tools for issuing invoices, and an invoice template in Microsoft Word, Pages, Google Docs, or Open Office can help you quickly get going, as everyone knows how to use this format the most.
If you're issuing VAT invoices or tax invoices, choosing a spreadsheet application instead like Microsoft Excel or Numbers might make your job easier, since basic spreadsheet functions built in will help you easily calculate the amounts you need for your invoice.
A PDF invoice template is also possible, if you'd like a fillable PDF template instead that will minimize any layout errors further down the line.
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Do any of these ring a bell for you?
You might want to look into an online invoicing software like InvoiceBerry that can help you manage your invoices better.
It can help you generate invoices quicker and schedule recurring invoices so you never have to think about it again.
Your clients can even pay you directly on the invoice, making it easier for them to pay and you get your money faster.
Tracking, reminding, and reporting is easier with an online invoicing software like InvoiceBerry.
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Whatever invoice template you choose, make sure that the rest of your business' documents follow your invoice template. You may need to issue purchase orders, credit memos, cash receipts, and other documents -- having a standard look for these documents across your business gives your business a more professional look.
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